Article I. Purpose
Section 1.01 The Purpose of the Credit
Policy is to ensure that Masters Energy Oil & Gas Ltd.
(a) Assesses risks associated with customers, business
segments and transactions to ensure business is conducted
with entities that have acceptable financial risk profiles.
(b) Protects its investment in accounts receivable.
(c) Optimizes risk reward relationships and minimizes
the risk of potential losses from default by customers
and partners.
This Credit Policy outlines our company's strategic and
operational requirements from credit sales.
A simple Credit Policy with manageable procedures will help
build our business on minimum risk sales: these are the
sales that are numerous and provide guaranteed profit levels.
The policy is to ensure that everyone within the company
understands the working procedure of credit sales, and,
of course, to exhibit financial control over a contentious
subject. This Policy defines the Credit Business Aims and
Procedures where credit is provided to our customers/clients.
Section 1.02
It is the intent that this Policy support and operate in
conjunction with all other
policies and strategies of Masters Energy Oil & Gas
Ltd.
Article II. Organizational Credit Management Roles
and Responsibilities
Section 2.01
Masters Energy’s Audit department is responsible for
authorizing the Policy and delegating authority to the Chief
Financial Officer (Company Accountant) for implementation
and administration of the Policy.
Section 2.02
The Chief Financial Officer is also responsible for reviewing
the Policy on at least
an annual basis, and has the authority to approve credit
limits within the
concentration limits and delegating credit limit approvals
to Financial Risk Management.
Section 2.03
The leadership of the Operating Divisions and Corporate
Groups of Masters Energy are responsible for ensuring that
appropriate operating systems and interfaces are in
place to ensure the accuracy, timeliness and integrity of
reported information to
Financial Risk Management required for credit monitoring
and to ensure that
their subordinates are aware of and abide by the Policy.
Section 2.04
The Vice-Chairman, Financial Risk & Internal Audit is
responsible for approvingcredit limits as delegated by the
Chief Financial Officer, monitoring and reporting adherence
to the Policy and implementing procedures that support the
Policy.
Section 2.05
Unless otherwise noted in this Policy, any exceptions to
this policy requires the approval of the Group Chairman
& Chief Executive Officer or the approval of the Executive
Vice-President of Masters Energy and these exceptions will
be reported at the next available meeting of the Audit Dept.
Article III. Credit Review and Approval
Section 3.01
A formal credit review and credit limit approval will be
required on all new customers
Corporate Credit Policy
Why Give Credit?
Increased Sales
Improved Profitability
New Customers
Increased Market share
You can see that all of the above are driven with the aim
of producing profitable growth, and not as a service to
be abused by customers. So, we have decided why we want
to offer credit to our customers (the strategy) now we have
to implement systems, procedures, limits, authorities and
train personnel (operational) in all the areas:
A formal credit review and approval is required on supplies,
or other counterparties where Masters Energy has significant
financial risk under contractual obligations
Section 3.03
A credit review and credit limit approval is required at
least annually on all active customers and financial counterparties.
A credit review and approval is also
required at least annually on active supplies, partners
or counterparties issuing
security.
Section 3.04
As part of the formal credit analysis and approval process,
an internal rating will be calculated and assigned to each
customer and counterparty.
Section 3.05
Credit limits may be approved or increased upon receipt
of one or more of the following forms of security:
(a) Irrevocable Standby Bank Letters of Credit.
(b) Directors guarantee
(c) Margin Agreements.
(d) Cash prepayments.
Article IV. Credit Enhancement
Section 4.00
The format and language of the above forms of security require
the approval of
Financial Risk Management.
Article V. Credit Concentration Limits
Section 5.00
Corporate Credit Policy, Limits and Conditions
Procedures for approving Credit
1. Credit terms and conditions would be approved for individual
customers when all customer details are complete and logged:
2. Credit accounts are originated by application, using
our standard Credit Application Form.
3. All accounts are individually assessed using the following
system: Credit Limit and Conditions. The customer details
are then updated to our computer system. The originals of
both the Credit Application Form and Terms and Conditions
of Sale must be retained.
4. The customer’s ability to pay and status has been
checked within the past six months:
Checking the ability and status of the customer involves
a bank reference for a sum of not less than two months orders,
and a current credit report. All customer details (company
name, address, telephone/fax, contact, bank and accountant)
must be confirmed; with all amendments updated on our system.
The account must then be authorized.
5. Collection performance and targets must be maintained
within acceptable standards
Every day that an amount remains overdue (after the allowance
of an agreed credit period) we loose profit through having
to; administer the overdue invoice, raising and sending
letters, telephone/fax calls, servicing the interest rates
e.t.c
Masters Energy:
1. Would not give credit of more than One week to an
existing customer
2. The company would not give credit exceeding two weeks
to any new customer
3. The company would not supply any organisation that
has not settled previous debt(s)
4. The Company would charge interest on outstanding invoices
5. When vetting potential customers, credit reference
report, a bank reference or trade reference must be obtained
from a particular company before credit consideration
is given.
6. The originals of both the Credit Application Form and
Terms and Conditions of sale must be tained
Those responsible for achieving targets must be measured
to ensure their performance is effective and efficient.
Article VI. Credit Risk Measurement
Section 6.01
Credit risk will be measured, monitored and reported by
Financial Risk
Management on a monthly basis to the Chief Financial Officer
and exceptions to
the Policy will be reported immediately to the Chief Financial
Officer.
Section 6.02
Financial Risk Management will report on a daily basis the
total commitment to a customer compared to its credit limit.
No additional transactions
are to be undertaken that would cause the company to exceed
the credit limit
unless authorization is received from Financial Risk Management.
Debt Recovery and Bad Debt:
The Credit Manager is responsible for the early identification
and actioning of accounts that are considered as ‘debt
recovery’ and for the early identification of bad
debt write off.
Debt Recovery:
We have 4 stages for recovery:
1. First Telephone request
2. Debt Demand Letter
3. Second Telephone request
4. Solicitors Letter/ Legal action
Considerations before giving credit
a) You only have a trading name
b) You do not have the proprietor's full name
c) You do not know if the company is limited or registered
d) You do not know if the company has a parent company
e) You do not know the registered address
f) You do not know the customers bank details
g) You do not know how long they have been trading
h) You do not know who the other suppliers of the customer
are
Any potential customer that will not disclose all of the
above information prior to a credit relationship should
not be trusted. Some customers will say that is too many
questions for the size of the credit facility. This may
be so, however, you must be the judge of this, not your
customer.
Minimum Requirements Before giving Credit
* Length of time in business must be over 2 years
* Must be a Limited Company
* Bank reference - "should prove good" or better
* Credit reference score 75+
* No adverse credit information in past 3 years
* No adverse trade information
Debtors are monitored to identify sales, creditor status
and payment risk.
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